Microsoft 365 Setup— configured and deployed by PIP
Most Microsoft 365 setups are incomplete. PIP’s are not — tenant, domain, users, security, email migration, app installation on every device, and staff setup instructions, handled end to end.
Microsoft 365 setup is not just installing Office
For an individual, setting up Microsoft 365 means downloading the Office apps, signing in, and getting started. For a business, a Microsoft 365 setup — or an Office 365 setup, as many still call it — is a different undertaking entirely. A proper business setup covers tenant creation, domain verification, user provisioning, email migration, Entra ID and advanced security configuration, device enrolment, Office app installation across every Windows and Mac desktop, and setup instructions for every staff member.
Most businesses that set up Microsoft 365 themselves end up with a partially configured tenant. The apps work, the sign-in screen appears, but security defaults are untouched, MFA is not enforced, device management is not active, and email migration is incomplete. PIP has run Microsoft 365 setup and Office 365 setup for Sydney businesses for over thirty years — the installation process is documented, repeatable and complete. Every configuration screen is handled by a professional who has done it hundreds of times.
Everything PIP configures in a Microsoft 365 setup
This is the complete Microsoft 365 setup process PIP runs for every new deployment — from the first admin centre screen to the last staff member signing in with their Office apps installed and ready.
Tenant and domain setup
A new Microsoft 365 tenant is created, the company’s custom domain is verified through DNS, and email routing records are configured so Exchange Online, Microsoft Teams and all Microsoft 365 applications resolve correctly from the start.
User accounts and licences
All staff user accounts are created in the Microsoft 365 admin centre at admin.microsoft.com. Microsoft 365 or Office 365 licences are assigned to each user, and every person who needs to join the organisation is ready to sign in on day one.
Entra ID and security baseline
MFA is enforced for all users from the first sign-in. Conditional Access policies are applied through the Entra admin centre at entra.microsoft.com. Admin roles are scoped correctly, and a Microsoft Secure Score baseline is established — advanced security settings configured, not left at defaults.
Microsoft Defender installation
Microsoft Defender for Business is activated and configured across all managed devices — endpoint protection installed, anti-phishing policies applied, safe links and attachment scanning active. The installation runs as part of the setup, not as an afterthought.
Exchange Online and Outlook setup
Email routing is configured through Exchange Online. Outlook is installed and set up on every desktop and mobile device — email, contacts, calendar and signatures all connected. If the business is migrating from another email platform, PIP migrates all historical email, contacts and calendar entries to Exchange Online.
Microsoft Teams configuration
Microsoft Teams is set up as the primary collaboration platform — team structures created, channels established, file sharing enabled, and video conferencing ready. Teams calling is configured where applicable.
SharePoint and OneDrive
SharePoint site structures are created for team document libraries. OneDrive personal cloud storage is enabled and synced on all devices — files save to the cloud automatically, accessible from any browser at office.com or via the desktop and mobile applications.
Staff onboarding and setup instructions
PIP provides each staff member with setup instructions for their specific devices — a sign-in guide, Outlook configuration steps, OneDrive sync instructions, Teams access, and mobile device enrolment. Staff do not need to manage the installation process themselves. PIP handles errors during deployment and confirms every device is correctly set up before handover.
Office app installation across every device
Microsoft 365 allows each user to install the Office apps on up to five devices — desktops, laptops, tablets and mobile devices. PIP manages the installation process across all staff devices: Office applications are downloaded, installed and activated, and PIP provides setup instructions for each platform so staff are productive from their first sign-in. Apps are also available via browser at office.com without installation — useful for shared or temporary machines.
Windows PC
Office apps download and install from the Microsoft 365 portal. Existing older versions of Microsoft Office software are removed and replaced during the installation process.
Mac
Office apps are available as a direct download and install for macOS — Word, Excel, PowerPoint, Outlook and OneNote as native Mac desktop programs.
Android
Office apps for Android download from the Google Play Store. Staff sign in with their Microsoft 365 account and the apps connect to Exchange, OneDrive and Teams automatically.
iOS
iPhone and iPad users install Office apps from the App Store — the same sign-in screen, the same Office apps, connected to the same Microsoft 365 account and managed via Intune.
Outlook, Teams and file sharing — configured together
Exchange Online powers business email in Microsoft 365 and Office 365 — email hosted in Microsoft’s cloud, accessed via Outlook on desktop, mobile or browser. PIP’s Microsoft 365 setup installs Outlook on every device, connects email, contacts and calendar across all platforms, and applies company signatures.
Microsoft Teams is set up alongside email as the primary collaboration tool — chat, video conferencing, file sharing and channel-based communication, all installed and configured during the setup process. SharePoint provides shared document libraries for team file storage. OneDrive provides personal cloud storage — each user’s files synced across their devices and accessible from any browser.
If the business is migrating from an existing email system — Exchange on-premises, Google Workspace or another host — PIP migrates all historical email, contacts and calendar data to Exchange Online as part of the Microsoft 365 setup engagement. The migration runs in the background; staff sign in to a complete Outlook with their full email history on the screen.
The security setup most self-installs skip
Microsoft 365 ships with security defaults that are a starting point, not a finished state. PIP’s setup process applies the full security configuration — the part most businesses never complete when they install Microsoft 365 or Office 365 themselves.
MFA and Conditional Access
Multi-factor authentication enforced for every user from the first sign-in. Conditional Access policies restrict access by device compliance, location and risk level — managed through Entra ID as part of the Microsoft 365 setup.
Microsoft Defender installation
Microsoft Defender for Business is installed and configured — endpoint protection active on all managed devices, anti-phishing and safe-link scanning applied across the platform. Advanced security tools configured, not just turned on.
Intune device management
Device management policies deployed via Microsoft Intune — compliance rules for all managed mobile devices, laptops and desktops. BYOD devices enrolled where applicable, so security applies regardless of who owns the hardware.
Secure Score baseline
Microsoft Secure Score is reviewed during the setup and a baseline is established. SharePoint and OneDrive security settings are configured to restrict sensitive data from leaving the organisation. The setup screen shows where you start; PIP improves it from there.
Microsoft 365 setup — and what comes after
PIP has been running Microsoft 365 setup and Office 365 setup for Sydney businesses for over thirty years. The installation and setup process is documented and repeatable — not improvised. Every Microsoft 365 setup engagement includes everything: tenant, domain, users, security, email migration, app installation on all devices, Teams, SharePoint, OneDrive, staff instructions and sign-off.
- Complete Microsoft 365 setup — tenant, domain, users, security, email, apps, devices
- Office app installation across all Windows, Mac, Android and iOS devices
- Setup instructions provided to every staff member for their specific platform
- Email migration from Exchange, Google Workspace or any existing host
- Entra ID, MFA, Conditional Access and Defender configured as part of every setup
- Errors during the installation process handled by PIP, not the client
- Post-setup, PIP continues as the managed Microsoft 365 provider — user management, licence auditing, security monitoring and helpdesk support
Sydney businesses running Microsoft 365 without a managed service are managing their own tenant — user provisioning, security policy, licence renewals, software updates — productivity tools that need professional management to deliver real efficiency. PIP takes that off the plate entirely. See the full Microsoft 365 managed service for what ongoing management includes.
What your staff get on day one
- A working Microsoft 365 sign-in with MFA active
- Outlook installed with email, calendar and contacts connected
- Microsoft Teams installed with their team channels ready
- Office apps installed on their desktop and mobile devices
- OneDrive synced and saving files to the cloud
- Setup instructions specific to their device and role
- Access to Office applications via browser at office.com
Microsoft 365 setup, answered
How do I set up Microsoft Office 365?
For a new Microsoft 365 subscription (formerly Office 365), the setup process starts at microsoft365.com — create a Microsoft account or sign in, verify a custom domain, add users and assign licences through the admin centre at admin.microsoft.com. Office apps can then be downloaded and installed on up to five devices per user. For businesses setting up Microsoft 365 for a team, the process also involves DNS configuration, email migration, security settings and device management — PIP handles the complete business setup for Sydney businesses, including all installation instructions and configuration screens.
How do I set up a Microsoft 365 account?
Go to microsoft365.com, choose a plan and create a Microsoft account with a business email address. Add the company’s custom domain, verify DNS ownership, then add staff users and assign Office 365 or Microsoft 365 licences from the admin centre screen at admin.microsoft.com. Each user signs in at office.com or installs the Office apps directly on their computer. PIP runs this entire setup process for business clients — including domain setup, user creation, security configuration and Office app installation across all Windows, Mac, Android and iOS devices.
How do I set up Microsoft 365 on my new computer?
Sign in at office.com with your Microsoft 365 account, navigate to the install instructions section, and download the Office installer for your version of Windows or Mac. The installation runs in the background — Word, Excel, PowerPoint, Outlook and OneNote install as desktop software programs. For business-managed devices, PIP deploys Office applications via managed installation rather than individual self-install, handling any errors during the process and confirming every application is correctly activated and signed in on the screen.
Can I install Microsoft 365 for free?
Microsoft 365 is a paid subscription — a free version does not include the desktop apps or business tools. A one-month free trial is available for new business subscribers. Microsoft 365 Education is available free for qualifying educational institutions. The web versions of the Office apps (Word, Excel, PowerPoint) are accessible via browser at office.com at no cost, with limited features compared to the full desktop software. The complete desktop applications, Exchange Online email, Microsoft Teams and SharePoint all require a paid Microsoft 365 or Office 365 subscription to install and access.
New deployment or fixing a partial setup?
Whether you need Microsoft 365 set up from scratch or have an existing Office 365 tenant that was never properly configured — PIP handles the complete setup, installation and handover.